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American Academy in Rome

Special Events Coordinator

Development – New York, New York
Department Development
Employment Type Part-Time
Minimum Experience Mid-level

The Special Events Coordinator supports the fundraising efforts of the American Academy in Rome.  He/she is responsible for assisting with all aspects of a major annual New York City benefit, helps to coordinate a major annual benefit event in Rome, spearheads the coordination of the Academy’s annual Rome Prize Ceremony, and helps to coordinate other Development-related events in New York and the United States as needed.  The Coordinator will participate in the development and implementation of strategies and tactics to increase event revenue and ensure the seamless execution of major events.

This position reports to the Vice President of Development and takes direction from the Associate Director of Development.  The Coordinator is an integral member of the Development team in New York, and works in close coordination with the Development staff in Rome as well as with the Academy’s external events consultant(s).

To perform this job successfully, an individual must be able to perform each essential function at a high level.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Bachelor’s degree required.
  • Two to three years of experience coordinating special events for nonprofit organizations, preferably arts, cultural, or academic organizations.
  • Proven strength in effectively prioritizing and managing time, taking initiative, thinking and learning quickly, juggling multiple duties and tasks, and meeting deadlines.
  • Exceptional interpersonal and communication skills, both verbal and written, with the ability to interact professionally and work productively with a wide range of constituents including management and support staff, trustees, donors, and vendors.
  • Demonstrated ability to balance working independently with working positively and collaboratively as part of a team.
  • Strong organizational skills, accuracy, and meticulous attention to detail.
  • Experience preparing and managing budgets, including proactively tracking revenues and expenses.
  • Strong proficiency in donor database software, preferably Raiser’s Edge.
  • Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint, as well as Google applications including Gmail and Google Drive.
  • Excellent judgment and discretion in handling confidential and sensitive information.
  • Ability and willingness to work evenings and weekends.

The American Academy in Rome is an equal opportunity employer.

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  • Location
    New York, New York
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