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American Academy in Rome

Associate Director for Institutional Giving

Development – New York, New York
Department Development
Employment Type Full-Time
Minimum Experience Experienced

The American Academy in Rome is the oldest overseas center for research and study in the arts and humanities.  Each year, the Academy awards the Rome Prize to a select group of artists and scholars who are invited to live and work in a dynamic international community in the heart of Rome.  To support the work of these Fellows, the Academy also hosts programming in Rome, New York, and around the United States. 

The Academy seeks an Associate Director of Institutional Giving to join its dynamic and fast-paced Development department.  The position is based at the Academy’s New York City office.  Responsible for foundation, government, and corporate fundraising, this full-time position reports directly to the Vice President of Development. 

Essential Duties and Responsibilities

  • Working closely with executive and program staff, oversee all aspects of institutional giving efforts
  • Support the President and Vice President of Development in securing and managing gifts from their institutional giving portfolios
  • Raise and manage gifts from own portfolio
  • In coordination with senior staff, steward current relationships, identify new prospects for cultivation and solicitation, and develop strategy for approach
  • Create and implement expanded corporate giving strategy
  • Write compelling grant proposals and timely reports to secure new commitments and renewals (approximately 30 proposals per year)
  • Manage compliance with endowment and grant-related requirements and reports
  • Prepare strategic talking points and other materials for donor meetings
  • Develop, implement and maintain database and other systems for tracking and forecasting activity
  • Provide editing and writing support for Development, communications, and program initiatives as needed and directed
  • Assist Vice President in managing the department, providing management and other support of Development initiatives as needed and directed
  • Participate in Academy meetings, events and programs
  • Perform other duties and projects as needed and assigned

Qualification, Skills and Knowledge Requirements

  • Bachelor’s degree with at least 5 to 7 years institutional fundraising experience required, experience in arts or educational setting required
  • Master’s degree in arts or humanities preferred
  • Impeccable writing skills, ability to write quickly and under deadline pressure
  • Proven track record in writing proposals that win grants from institutional funders
  • Experience working with endowment grants is encouraged
  • Proven strength in effectively prioritizing and managing time, taking initiative, communicating potential needs, juggling multiple projects with strong attention to detail
  • Willingness and flexibility to support shifting priorities
  • Outstanding oral and interpersonal communication skills, with ability to interact professionally and work productively with a wide range of constituents
  • Experience working with development databases; Raiser’s Edge experience a plus
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Knowledge of Italian language is helpful
  • Ability and willingness to work evenings and weekends and to travel occasionally


No telephone inquiries or recruiters please.  The American Academy in Rome is an Equal Opportunity Employer.

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