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American Academy in Rome

Archivist (NY part-time)

Administration – New York, New York
Department Administration
Employment Type Part-Time
Minimum Experience Mid-level
Compensation $35/hour

Organization

The American Academy in Rome, founded in 1894, awards the Rome Prize to a select group of artists and scholars, after an application process that begins in the fall of each year. The winners, announced in the spring, are invited to Rome to pursue their work in an atmosphere conducive to intellectual and artistic freedom, interdisciplinary exchange, and innovation. The community includes Fellows, Residents, Visiting Artists and Scholars, and members of academic Summer Programs. The organization employs a staff of 50 in Rome and 15 in New York.

Summary

The part-time Archivist in the New York office of the American Academy in Rome works approximately 16 hours per week, and is responsible for processing and managing the Academy’s paper archival documents as part of a recurring deposit to the Archives of American Art; creating new metadata for born digital assets; and serving as a resource and collaborator for archivists leading digitization projects in Rome.

The American Academy in Rome Institutional Archive is housed in the Academy’s New York office and consists of approximately 300 linear feet of processed and unprocessed materials, with additional items housed in off-site storage facilities. The collection contains Board of Trustees and various committees’ minutes and operation records of the Development, Finance and Programs departments, including the School of Classical Studies, the School of Fine Arts, and the Summer Session. The Archive also includes records of Executives, Officers and Directors, publications, photographs, newspaper clippings, ephemera, and architectural drawings.

 The Rome offices house an Archaeological Study Collection with over 9,000 physical and 5,000 digitized objects and a Photographic Archive with over 80,000 prints and negatives and 35,000 digital images. The growing digital assets of the institutional archives are managed in ArchivesSpace.  The collections are also managed in the Academy’s Digital Humanities Center.

 The successful candidate will have a professional degree and/or equivalent experience in one or more fields relevant to library science, including experience processing manuscript/archival materials and developing processing plans; in-depth knowledge of current developments in archival processing; knowledge of preservation and conservation standards and procedures for manuscript/archival materials; and experience with ArchivesSpace.  This is a part-time position based in New York City and is not eligible for benefits.  The schedule and hours can be flexible.

Supervision

The Archivist reports the Drue Heinz Librarian in the Rome office, and works closely with staff in the New York office and with the library and archives team in Rome.

 Qualifications

To perform this job successfully, an individual must be able to perform each essential function at a high level.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  1. Professional degree from library school, other appropriate degree, and/or equivalent experience in one or more fields relevant to library science, preferably from positions or internships processing manuscript/archival materials and developing processing plans
  2. In depth knowledge of current developments in archival processing, and knowledge of preservation and conservation standards and procedures for manuscript/archival materials
  3. Excellent organizational ability, analytical and problem-solving skills, accuracy, and attention to detail
  4. Proven strength in effectively prioritizing and managing time, taking initiative, juggling multiple duties and tasks, and meeting strict deadlines
  5. Demonstrated ability to balance working independently and being self-directed with working as part of a team and following specific direction
  6. Ability to interact professionally and work productively with a wide range of constituents including management, support staff, and vendors
  7. Strong proficiency in ArchivesSpace
  8. Working knowledge of metadata standards including MARC, EAD, VRA, and Dublin Core
  9. Experience using a website CMS such as Drupal or Wordpress
  10. Ability to scale, crop, color balance, and apply basic retouching to images in Adobe Photoshop and work with metadata in Adobe Bridge
  11. Proficiency in Microsoft Office applications including Word, Excel, and Powerpoint, as well as Google applications including Gmail and Google Drive
  12. Strong written and verbal communication skills
  13. Good judgment and discretion in handling confidential and sensitive information.

 

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  • Location
    New York, New York
  • Department
    Administration
  • Employment Type
    Part-Time
  • Minimum Experience
    Mid-level
  • Compensation
    $35/hour
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